In the last few years, the world has gone through some very big changes. This is especially true for the business world. With the Pandemic, more and more businesses had to go remote or adapt in some way. This caused a great deal of turmoil and change but not all of it was bad. As people have learned to adapt, many of the advantages have emerged. It is now easier than ever to work from a distance, even if you are working on a team project. This can now be done through videoconferencing, p2p messaging systems such as slack, or by working on shared documents. One of the most common document types when it comes to shared documents is the PDF. While this might not sound like the sexiest or newest innovation, PDFs are making a big impact in the area of data sharing and remote work.
No matter where you work, it is likely that you will have to interact with PDFs at some point. This is a good thing of course since they are easy to work with document types and very useful. But their versatility is what really makes them stand out. If you are a doctor, it is very possible that you will be given documents that will ultimately be scanned into a patient’s records as a PDF file. If you are a lawyer, you will work with contracts, if you are a shop owner, you will work with invoices, and so on and so on. There are very few limitations in who can and will work with PDFs. This is even true for those outside the business or professional world such as students who are now more than ever working at a distance and will undoubtedly work with PDFs at some point. PDFs are everywhere, but what exactly are they and how are they different from other document types?
PDFs stands for portable document format which is an apt description. Their portability is one of the main factors that makes them so useful for people who are working remotely. PDFs are different from traditional text documents such as a Word document in that they are not truly readable (not in their basic form anyway) since they are image files. PDFs are an image and thus can be manipulated in ways some other document types cannot. This makes them useful for all the reasons and people listed above. Although PDFs are a great document type to work with, they do have one drawback depending on your perspective in that they require a special type of program to work with that is called a PDF editor. There are many different PDF editors that come with a wide range of tools.
When you are working on a PDF, you will need a PDF editor. But how can you choose which one? Some of the more well-known PDF editors are Lumin PDF and Adobe Acrobat. While these are not the only ones, they are some of the more well-thought of ones. When choosing a PDF editor, the two most important things to consider are cost and tools. Some PDFs are free, and some are paid. Depending on your budget, you can choose the best PDF editor. In addition to cost though there are the tools offered. Depending on what you need the PDF editor to do, you will have multiple options. Some of the tools most people use when using an online PDF editor are the PDF merge tool and compress PDF tool amongst many others. Most of the tools will be on the majority of PDF editors but not all.
When free software can’t cope
When working with PDFs, you will need a PDF editor of some kind, and here there are a lot of options. There are many great options, but for some people, there are budget limitations. If you are working with a limited budget, there are even free PDF editors available. You can find them through Google and even Google Docs can be used as a PDF editor if you need something quick. There is an issue when using a free PDF editor though and that there are many ways you often get what you pay for when it comes to quality and unfortunately security. Free PDF editors often lack some of the better tools that you might see in Adobe Acrobat for instance. This is not a problem for some people, it largely depends on what you need it for. Another reason it might be best to skip the free PDF editors is that they can sometimes come with security issues since they can sometimes keep your data. So by using a more popular PDF editor such as PDFelement, you can work effectively and protect your information.
And how about paper?
Luckily, if you are working with paper, there is an easy solution when it comes to working with it in a PDF editor, if you are using a scanner, you can simply scan a piece of paper and then import it to a PDF editor. The only issue is that it’s just an image, a picture of your document, it is not editable. In this situation, we can use an OCR tool. An OCR tool can be used to scan and read your document and pick out text and make the document editable. Once you have scanned your document and made it editable, it can be used like another PDF.
Working with PDFs is not only a useful skill but a true necessity. This is especially true for people who work in the business world or those who have to work with documents on a regular basis. To work with PDFs, do your research, find a good PDF editor that matches the price and tools offered to what you need and you will be able to work with PDF documents and improve your skills. Although PDFs are not seemingly at the forefront of technology, they are an integral part of working life.